EXECUTIVE COMMITTEE

Posted on October 28, 2020

Section 1. Composition. The officers of the corporation shall be the President, Executive Vice President, Treasurer, Joint Treasurer, Secretary and Joint Secretary. The Executive Committee shall consist of the officers, four (4) Cultural Activities Coordinator, four (4) Community Service Coordinator, eight (8) Sports Coordinator, four (4) International Coordinator, foru (4) Women’s Services Coordinator, four (4) Councilor at Large, (4) youth exchange program (4) Religious activity Co Ordinator, twenty five to thirty (25 to 30) Regional Coordinators, Chairperson of the GONA Foundation, immediate Past President, and the Chairperson of the Board of Directors. No person shall serve twice in the same office consecutively.

Section 2. Members, Duties and Functions.

a) Generally. The Executive Committee shall provide leadership and execute the policies as approved by the Board of Directors. It shall set the amount of dues,
fees, and assessments. Except as otherwise directed by the Board of Directors, the President, with the advice and consent of the Executive Committee, shall have the authority to act for or on behalf of GONA. No Executive Committee member shall be elected to or nominated for more than one term of office consecutively in the same position, (except approved by BOD) The term of each member shall be two years. The term shall commence at midnight on the concluding day of the GONA National Conference next following such member’s election and shall end at midnight on the concluding day of the next GONA National Conference. If, for any reason, no GONA National Conference is held, the term will commence on the 10th of September next following the election.

b) President. The President shall be the Chief Executive Officer of GONA and shall perform all duties incident to the office of the President and such other duties as may be delegated by the Executive Committee, Board of Directors, and General Body. The President shall preside at all meetings of the Executive Committee and General Body. The President shall make such appointments asare required or authorized by the Articles of Incorporation, Bylaws, Executive Committee, and General Body. The President may sign any deeds, mortgages, bonds, contracts or other instruments provided, however, that if the value of any such deed, mortgage, bond, contract or other instrument exceeds $30,000 in the aggregate, it shall also be approved either by the Board of Directors or the Executive Committee, in advance, at a regular or specially called meeting for that purpose. Regardless of its value, every contract, deed, document, or instrument which is to be executed on behalf of GONA, shall be attested by the Secretary unless the Board of Directors or the Executive Committee directs otherwise. The President shall nominate and appoint with the consent of the Executive Committee,

i) the Chairperson and members of the Site Selection Committee established pursuant to Section 1(c) of Article XIII,

ii) the Membership Verification Committee established pursuant to Section 8 of Article V,

iii) the Chairperson and members of each of the Special Committees for the maintenance and advancement of the GONA Publications, GONA Newsletter, the GONA website, and GONA Emergency Assistance and Management Team (TEAM Square) established pursuant to Article XV below,

iv) City Coordinators, Project Coordinators and Advisory Board pursuant to Article XV below. The President may nominate and appoint with the consent of the Executive Committee such special and ad hoc committee as may be necessary to further the objectives of GONA. The last official act of the President shall be to introduce the incoming officers and directors at the GONA National Conference, unless such Conference is not held for any reason.

c) Executive Vice President. The Executive Vice President (“EVP”) shall assist the President and shall perform such other duties as assigned by the President. The EVP shall automatically succeed to the office of the President at the end of the President’s term. The EVP shall be Chairperson of GONA Membership Verification Committee and shall assist the Secretary in maintaining an updated list of the members. If the President is temporarily unable by reason of disability or other absence to fulfill his or her duties as President, the Executive Vice President shall carry out the duties of President until the President is able to resume the President’s duties.

d) Regional Coordinator. There shall be a Regional Coordinator elected from the members of each Region designated in Article XVI. With the advice and consent of the Executive Committee, each Regional Coordinator (“RC”) shall organize activities in the RR’s Region as the official representative of GONA. Each RC shall make every effort to a) enroll any eligible person in the RC’s Region as members of GONA, and b) raise funds for GONA in the RC’s region. The RC shall organize at least one GONA Regional Event during the RC’s term of office. The RC shall perform such other tasks as may be assigned by the Executive Committee. If the Regional Coordinator moves from the region during the RC’s term of office, the RC should resign from the position and the vacancy to be filled by the Board of Directors per Bylaw VIII.8.b.

e) Secretary.

i) Custody and Maintenance of Corporate Records. The Secretary shall be the public liaison and custodian of the Seal, Articles of Incorporation, and Bylaws including all amendments. The Secretary shall be responsible for the maintenance of all the minutes of all the meetings, progress reports, records, documents, registers, and all official correspondence of and to the corporation, including GONA Newsletter, and the reports of Committee Chairpersons. The Secretary shall prepare agendas in consultation with the President and send notification of meetings as required by the Articles of Incorporation and Bylaws. The Secretary shall keep a record of attendance of the members at the meetings.

ii) Maintain Membership Rolls. The Secretary shall maintain an updated list of all members, delegates, and alternate delegates. The Secretary shall notify Committee Chairpersons and Committee Members of their appointment and their assigned duties. The Secretary shall be responsible to ensure that all books, reports, certificates, documents, and records are kept and filed as required by law. The Secretary shall perform such other duties and exercise such other powers as may be assigned by the Executive Committee. In accordance with Article XV, Section 14 of these Bylaws, the Secretary shall transfer all of the records of GONA of which the Secretary has care, custody or control under these Bylaws are to the incoming Secretary within fifteen (15) days after the incoming Secretary is Installed. The Secretary shall be the sole officer of GONA authorized to issue any communications on behalf of GONA to GONA members or to the public at large. All contracts signed by the President shall be attested by the Secretary, unless the Board of Directors directs otherwise.

f) Joint Secretary. The Joint Secretary shall update the membership database and correct as necessary the address and contact information of members. The Joint Secretary shall assist the Secretary as needed and as directed by the Executive Committee. If the Secretary is temporarily unable by reason of disability or other absence to fulfill his or her duties as Secretary, the Joint Secretary shall carry out the duties of Secretary until the Secretary is able to resume the Secretary’s duties.

g) Treasurer.

i) Sole Fiscal Officer of GONA. The Treasurer shall be the sole fiscal officer of GONA and the only person authorized to have custody of the general funds of GONA. For the purposes of this section, “general funds” shall mean all of the monetary assets of GONA other than funds transferred by GONA to the Board of Directors or to the Foundation or donated to the Foundation directly by others. The Treasurer of the Board of Directors shall have custody of those monetary assets which are to be administered by the Board of Directors and the Treasurer of the Foundation shall have custody of those monetary assets transferred to or donated directly to the Foundation. The Treasurers of the Board of Directors and the Foundation shall each report to the GONA Treasurer and provide the GONA Treasurer with quarterly accountings of their dealings with those monetary assets in their custody.

ii) Expenditures In Excess of USD $1,000.00. Any check, note, draft, or demand for money drawn against GONA general funds in excess of USD $1,000.00 shall be signed by the Treasurer and the President, unless the Executive Committee or the Board of Directors directs otherwise. The Treasurer shall be responsible for issuing notice of and collection of all dues, fees, and assessments, and shall deposit the same in such banks or other depository institutions as the Executive Committee may designate.

iii) Quarterly and Annual Financial Reports. The Treasurer shall submit quarterly and Annual financial reports to the Board of Directors within thirty (30) days of the end of the quarter. The Board of Directors, with cause, can extend the deadline by a maximum of another 45 days. If the Treasurer fails to submit the quarterly financial reports within the prescribed time, the Chairman of the Board of Directors shall call for a meeting of the BOD to remove the Treasurer from that office and fill the resultant vacancy following the procedure in Article VIII, Section 8.b. Financial reports, after the Board’s approval, shall be published as soon as practicable in the GONA Newsletter and/or on GONA web site. Publication in the GONA Newsletter and/or on GONA web site shall be deemed to satisfy any requirement of these Bylaws to inform the membership of such financial reports.

iv) Surety Bond. At the expense of GONA, the Treasurer shall provide GONA with a bond with such surety and in such amount as the Board of Directors may require.

v) Other Duties. The Treasurer shall perform such other duties and exercise such other powers as permitted by law and as may be assigned by the Executive Committee or Board of Directors. The Treasurer shall cause tax returns to be prepared and filed with the Internal Revenue Service for each tax year during which the Treasurer is in office. The Treasurer shall also cause any documents required by its state of incorporation to be prepared and filed.

vi) Membership Applications and Dues. The Treasurer shall be responsible for receiving all applications for membership in GONA and depositing all funds received with such applications into the general funds of GONA. The Treasurer shall ensure that all membership dues received from Life Member applicants are forwarded quarterly to the Treasurer of the Board of Directors. No later than the last day of each calendar month, the Treasurer shall forward a copy of each complete application which was accompanied by the appropriate dues received within the previous month to the Secretary and the Chairperson of the Membership Verification Committee. Any applications which are incomplete or not accompanied by the appropriate dues shall be rejected by the Treasurer and returned
to the applicant, if practicable.

h) Joint Treasurer. The Joint Treasurer shall, under the supervision of the Treasurer, keep track of all donations made to GONA, send receipts promptly to the donors and attend to all donation related matters. The Joint Treasurer shall assist the Treasurer in processing membership applications and dues, in bookkeeping, and in preparing for filing tax-returns. The Joint Treasurer shall assist the Treasurer as needed and as directed by the Executive Committee.
If the Treasurer is temporarily unable by reason of disability or other absence to fulfill his or her duties as Treasurer, the Joint Treasurer shall carry out the duties of Treasurer until the Treasurer is able to resume the Treasurer’s duties.

i) Cultural Activities Coordinator: The Cultural Activities Coordinator, under the direction of the President and Executive Committee, will facilitate and coordinate activities preserving, promoting and propagating Gujarati culture and fostering and promoting creative activities among North American Gujaratis.

j) Community Service Coordinator: The Community Service Coordinator, under the direction of the President and Executive Committee, will facilitate and coordinate community service activities in North America.

k) International Coordinator: The International Coordinator, under the direction of the President and Executive Committee, will coordinate activities with Gujarati organizations and communities outside North America.

i) Sports Coordinator: The Sports Coordinator, under the direction of the President and Executive Committee, will facilitate and coordinate sports activities for Gujarati community in North America.

m) Women’s Services Coordinator: The Women’s Services Coordinator, under the direction of the President and Executive Committee, will facilitate and coordinate such activities that address the educational, cultural and social needs of Gujarati women in North America. The Women’s Services Coordinator shall be a female Life Member in good standing.

n) Councilor-at-large: The Councilor-at-large, under the direction of the President and Executive Committee, will take charge of any special projects commissioned by the Executive Committee.

o) Obligation to Forward Communications. Each member of the Executive Committee shall ensure that a copy of any written or electronic communication which pertains to GONA received by such member is forwarded to the President and Secretary of Executive Committee immediately upon receipt.

p) Religious activity co Ordinator. Under the direction of Religious activity coordinator, they will help and arrange festivities like UTRAN, HOLI, GANESH CHATURTHI, NAVRATRI AND DIWALI ALL OVER NORTH AMERICA.

Q) Youth exchange program. This committee will encourage and plan youth from 21 to 40 years to visit India under sports and cultural activities program

r) Other programs – NEWS LETTER CO ORDINATOR, SOCIAL AND MEDIA PROMOTION, FUND RAISING CO ORDINATOR

t) form a GONA YOUTH UNIT

Section 3. Meetings.

a) Regular Meetings.

i) Frequency. Regular meetings of the Executive Committee shall be held at least THREE times a year, and in any year in which a GONA National Conference is held, one of the meetings shall be held at the time of the GONA National Conference.

ii) Where Held. Executive Committee meetings may be held anywhere in North America.

iii) Teleconference. Executive Committee meetings may be conducted in person or by teleconference provided that all of the participants can hear each other at the same time.

iv) Call and Notice. Regular meetings shall be called by the President. For all inperson meetings, the Secretary shall send notice to all members of the Executive Committee no later than twenty-one (21) days prior to the date of the meeting. The Secretary shall notify all of the members of the Executive Committee of such meeting by electronic mail addressed to such member at the electronic mail address on file with the Secretary for such member. It shall be the duty of each member to keep a current regular and electronic mail address on file with the Secretary.

v) Agenda. The Secretary, in consultation with the President where practicable, shall prepare the agenda. New business may be added to the agenda at any regular meeting in accordance with Roberts Rules of Order.

vi) Minutes. The Secretary shall send the minutes of the meeting to all Executive Committee members within two weeks of the conclusion of the meeting. The Secretary shall post the minutes of the meetings of the Executive Committee, except those which are conducted in executive session, on the GONA web site.

b) Special Meetings.

i) Call and Notice. The President may call or, upon the written request of at least 50% of the Executive Committee members, the Secretary shall call a special meeting. The President or the Executive Committee members requesting such special meeting shall specify, in writing, along with the call or request for such meeting, the purpose for which such special meeting is to be called. Such special meeting shall be held no later than four (4) days after either (a) the date upon which the President calls for such special meeting or (b) the date by which the Secretary has received all of the required written requests from at least 50% of the Executive Committee members requesting such special meeting. The Secretary shall notify all of the members of the Executive Committee of such special meeting not less than twenty-four (24) hours before the date and time set for the special meeting by a) delivery in person, or b) electronic mail addressed to such member at the electronic mail address on file with the Secretary for such member. It shall be the duty of the member to keep a current email address on file with the Secretary. Notice of the special meeting will be deemed to have been given upon personal delivery or upon the sending the electronic mail transmission. Participation in or attendance at any meeting shall be deemed to be a waiver of notice of the meeting.

ii) Where Held. The Executive Committee may hold a special meeting anywhere in North America.

iii) Teleconference. The Executive Committee may hold a special meeting in person or by teleconference provided that all of the participants can hear each other at the same time.

iv) Agenda. The Secretary shall prepare the agenda. The business items on the agenda shall consist of the purposes identified by the President in the call for the special meeting or by the Executive Committee members in their call for such special meeting. No new business may be added to the agenda of a special meeting without the affirmative vote of at least two-thirds (2/3) of the members of the Executive Committee present and voting at the special meeting.

v) Minutes. The Secretary shall send the minutes of the special meeting to all Executive Committee members within two (2) days of the conclusion of the meeting. The Secretary shall post the minutes of the meetings of the Executive Committee, except those which are conducted in executive session, on the GONA web site.

c) Quorum. A majority of the Executive Committee shall constitute a quorum.

d) Electronic Mail. For the purposes of this Article, wherever any notice, request or other communication is required to be “in writing” or “written”, the use of electronic mail shall be deemed to satisfy such requirement.

Section 4. Objectives. The Executive Committee shall work to promote the objectives of GONA. The Executive Committee is responsible for all general operations of GONA, sound fiscal management of the General Operation Funds, and to set goals and objectives consistent with the bylaws, policies and long- range plans.